Participant Data Privacy Policy

1. Institutional Commitment

The Department of Computer Science, Indira Gandhi National Tribal University (IGNTU), Amarkantak, is committed to safeguarding the privacy and personal data of all registered attendees, students, research scholars, faculty members, and invited experts participating in the academic workshop-cum-seminar scheduled for 14 October 2026.

This policy explains the lawful basis, purpose, storage, and retention of personal data collected through the official event registration portal.

2. Information Collected Upon Registration

To administer the workshop and generate secure digital credentials, we collect:

• Full Name and Academic Title
• Official Institutional or Personal Email Address
• Mobile or WhatsApp Contact Number
• Affiliated University, College, or Organization
• Academic Role (Undergraduate, Postgraduate, PhD Scholar, Faculty Member, or Professional)
• Academic Department and Institutional Roll Number / Employee ID
• Optional accommodation requirements and academic motivation statements

3. Purpose of Processing

Data collected is strictly used for legitimate academic administration, including:

• Issuing individualized digital delegate passes with encrypted verification tokens.
• Verifying physical attendance at the registration desk of Prof. Laxman Havnoor Auditorium on 14 October 2026.
• Printing official Certificates of Participation.
• Communicating logistical notices, session schedule updates, or emergency announcements.
• Compiling non-personally identifiable statistical summaries for academic accreditation and university reporting.

4. Digital QR Code and Cryptographic Tokens

Each registration generates a tamper-evident cryptographic verification token. The QR code embedded within your delegate pass contains only your registration reference, participant name, category, and digital signature. No sensitive financial information or government national ID numbers are stored in the QR code.

5. Non-Disclosure and Third-Party Sharing

The Department of Computer Science and IGNTU do not sell, rent, commercialize, or disclose participant records to any external commercial marketing entities. Data may only be shared with authorized university auditing bodies or statutory agencies where mandated by applicable Indian law.

6. Data Retention and Security Measures

All registration data is stored in secure university databases with role-based authentication restrictions. Following the conclusion of the workshop on 14 October 2026 and the issuance of verified certificates, registration logs are archived in accordance with university record retention standards.

7. Participant Rights and Contact Information

Participants retain the right to review, rectify, or request the deletion of their registration records prior to the event date. Inquiries regarding data governance may be directed to: